FY2020-2021 Budget Request and Strategic Planning Guidelines
The Governor and Lt. Governor will submit a biennial budget to the 2021 General Assembly and will work to get 100% of the funding passed for both fiscal years during the first session. In order to accomplish this, it is requested that departments submit budget requests for FY2022-FY2023 by the October 1, 2020 deadline.
FY2022-FY2023 Budget Request Guidelines
FY2022-FY2023 Budget Process for Departments –Executive Branch departments and agencies are required by statute to submit their FY2022-FY2023 budget request by October 1, 2020. To finalize a budget request, each department and agency will need to submit the required documents as detailed in the FY2022-FY2023 Budget Request Manual to the Department of Management by 4:30 pm October 1, 2020. The FY2020-FY2021 Budget Request Manual is available on the I3 web site (https://sites.google.com/a/iowa.gov/i-3-integrated-information-for-iowa/budget).
DOM will use FY2021 adopted budget amounts as the basis for most of the operating appropriations in the initial setup of the I3 Budget System for FY2022-FY2023 requests. If you have not already done so, please contact your assigned DOM fiscal/policy analyst and assigned IGOV policy director to discuss any additional FY2022-FY2023 needs.
DOM will load the I3 Budget System with the enacted FY2021 operating appropriations adjusted for item vetoes and one-time funding for FY2021. The FY2022 and FY2023 base level will match your FY2021 spending plan amounts. Any increases should be entered only after discussions with your assigned DOM fiscal/policy analyst and assigned IGOV policy director and will be entered as New or Capital requests. Please consult the FY2022-FY2023 Budget Request Manual for additional information. The forms in the I3 Budget System are opened to departments for entering department requests.
Salaries – The collective bargaining process for FY2022 and FY2023 begins this fall. As such, departments and agencies shall use the salary numbers provided in the B10 report on the Data Warehouse. These amounts have already been loaded in the I3 Budget System. After collective bargaining is completed, the Governor and Lt. Governor will be reviewing the agreements and will make any decisions that are necessary at that time. Please consult the FY2022-FY2023 Budget Request Manual for additional information.
Capital Requests – Funding for capital projects, as defined in the FY2022-FY2023 Budget Request Manual, should be requested from the Rebuild Iowa Infrastructure Fund (Fund 0017). Please note that ALL requests for funding from RIIF, unless already enacted for FY2022 and FY2023, should be inputted as a NEW2 or CAPITAL instance in the I3 Budget System, not as a RESTORATION instance. Already enacted appropriations will be included in the BASE2 instance for the appropriate year. Please work with your DOM fiscal/policy analyst and assigned IGOV policy director regarding these requests. Also, consult the FY2022-FY2023 Budget Request Manual on requirements for 5-year capital plans.
Technology Requests – Requests for funding for technology projects should be requested through the Technology Reinvestment Fund (Fund 0943). All requests for funding should be a NEW2 instance and not a RESTORATION instance in the I3 Budget System. It is recommended that if you are considering a technology project, you consult with the Office of Chief Information Officer before you submit a request for funding. If you have any questions, please work with your DOM fiscal/policy analyst and assigned IGOV policy director.
Miscellaneous Budget Issues
FY2021 Supplemental Needs – We do not anticipate any need for supplemental funding at this time. Please remember that if challenges arise, the first step in determining if additional funding for FY2021 is needed will be to discuss the issues with your DOM fiscal/policy analyst.
Financial Information – Methods of calculating financial information on an enterprise basis have been determined by DOM. Providing others with financial information inconsistent with DOM’s methodology creates confusion and misunderstandings. Please provide your DOM fiscal/policy analyst with a copy of any financial related information before sharing this information with the other entities. Department financial information that is different from information calculated by DOM should not be utilized or disseminated until the differences have been reconciled by DOM.
Changes to Appropriation Bills – Please review language in the previous session’s appropriation bill(s). Submit any necessary revisions, deletions, or additions for FY2022-FY2023 to your DOM fiscal/policy analyst in writing by October 1, 2020.
Agency Strategic Planning
Chapter 8E of the Iowa Code, known as the Accountable Government Act or AGA, requires all state agencies to develop a strategic plan and annually review/update the plan as necessary. The Department of Management’s Strategic Planning Guide provides details for state agencies to follow in preparing their plan. The guide is at https://dom.iowa.gov/document/guide-state-agency-strategic-planning
Required elements for each plan include:
Goals with Measures
In addition, to the extent possible, agencies should align their goals and strategies with Governor Reynolds’ Vision for Iowa and priorities - https://governor.iowa.gov/vision-for-iowa - by indicating in the plan any links that contribute to one or more of the priorities.
All departments should submit their updated strategic plan to the DOM director by Monday, February 1, 2021, along with a brief summary listing any substantive changes in goals, strategies or measures. Please be sure to provide the time period for the plan on the cover sheet, e.g. Department of X Strategic Plan 2020-2023.
If no revisions are necessary, please send an e-mail letting us know by the February 1, 2021 deadline.
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State Budget, Performance Management
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Budget Request Guidelines, Strategic Planning Guidelines