All claims presented for payment must be approved by the appropriate department. The expenditure must be for a purpose intended by law and a sufficient existing and unexpended appropriation balance must be available. Budgetary controls are incorporated into state accounting systems. The annual budget of the state is established through separate appropriations to individual departments for specific purposes, special outlays and/or operating expenditures.
The General Fund expenditure limitation is 99% of the adjusted appropriable revenue estimate. The adjusted revenue estimate is the appropriable revenue estimate for the General Fund following fiscal year as determined by the Revenue Estimating Conference. Adjustments may be made by adding any new revenues which may be considered to be eligible for deposit into the General Fund subtracted by any revenues which are considered not eligible for deposit into the General Fund, that are determined to happen after the Revenue Estimating Conference meets.
Departments may request revisions to allotments, appropriation transfers, or supplemental appropriations. The Department of Management approves revised allotments within an appropriation, subject to the Governor’s review. The Governor and the Department of Management approve all appropriation transfers. The Governor and the General Assembly act on supplemental appropriation bills in a manner similar to original appropriations. Appropriations lapse at fiscal year-end and unobligated balances revert to the state treasury, unless otherwise provided.
Actuals are actual expenditures and revenues associated with past or current fiscal years.
The adopted budget is the budget that will be passed to the financial system for initial set up of new year. It is the budget used for control purposes. It accounts for salary projections and line-item vetos. It is also known as the spending plan or enacted budget.
The legislated budget is the budget at the stage in the budget cycle representing the appropriation bills passed by the Legislature. It is also known as the Appropriated Budget.
A budget recommendation is the budget at the stage in the budget cycle representing the Governor's recommendation to the Legislature. It is also known as Governor Recommendation or Gov Rec.